Field Description of the grid in case Invoice is for ' Purchase Rejection'

Internal Item Code:

Displays the Internal Item Code of the Rejected Item for your reference.

 

Internal Item Name:

Displays the Name of the Internal Item Code of the Rejected Item for your reference.

 

PO No.:

Displays the Purchase Order Reference Number of the Rejected Item for your reference.

 

GRN No.:

Displays the GRN Reference Number of the Rejected Item for your reference.

 

Invoice Rate:

By default displays the Rate at which the Item was Rejected. Press <ENTER> on the field if you want to change it for the Invoice. Press <ENTER> again.

 

Max Inv. Qty:

Displays the maximum Quantity of Invoice that can be entered for the Rejected Item for your reference. In case the Invoice is being created for the Item for the first time, that Item's Rejected Quantity is displayed automatically. For subsequent Invoices, the 'Max Inv Qty' is automatically calculated and displayed as (Rejected Quantity) - (sum of Invoice Quantity raised till now).

 

Max Inv Value:

Automatically calculates and displays the maximum value of Invoice that can be raised as 'Max Inv Qty' * ('Invoice Rate' OR 'Assessable Rate') whichever is more

Invoice Qty:

(Type : Numeric, Length : 9.4)

Denotes the Quantity of Invoice for the Rejected Item.

 

In case the Item does NOT maintain Serial No / Batch No / Inward Batch No,Read more...

Following grid will be displayed -

Warehouse Code:

Displays the Warehouse associated with the Rejected Item through Warehouse Inventory option of Stores & Inventory Module. You can NOT change it.

 

Allocated Qty:

Displays the allocated quantity of the Rejected Item for your information purpose. You can NOT change it.

 

Qty:

Press <ENTER> on the field. Now enter the Invoice Quantity of the Rejected Item. Press <ENTER> again. The entered quantity can NOT be more than 'Max. Inv Qty'.

 

Once done, click on 'Ok' button. As a result, the control goes back to the main grid and 'Qty' entered here will be carried back and displayed in 'Invoice Qty' field. Click on 'Cancel' button to discard and go back to the main grid.

In case the Item requires Serial No / Batch No / Inward Batch No Read more...

Press <ENTER> on the field. Following options will appear on the screen -

Warehouse Code:

Displays the Warehouse associated with the Rejected Item through Warehouse Inventory option of Stores & Inventory Module. You can NOT change it.

 

Serial No:

This field will be displayed ONLY if the Serial Numbers are maintained for the Item. (Flag 'Use Item Serial No' for the Item is set as 'Yes' through Item Master Basic Detail - Entry option of Engineering Module ). Otherwise this field will NOT be displayed.

 

Displays the Serial Number of the Item. You can NOT change it.

Manufacturing Batch No:

This field will be displayed ONLY if the Manufacturing Batch Numbers are maintained for the Item. (Flag 'Use Manufacturing Batch' for the Item is set as 'Yes' through Item Master Basic Detail - Entry option of Engineering Module ). Otherwise this field will NOT be displayed.

 

Displays the Manufacturing Batch Number of the Item. You can NOT change it.

Inward No:

This field will be displayed ONLY if the Inward Batch Numbers are maintained for the Item. (Flag 'Use Inward Batch' for the Item is set as 'Yes' through Item Master Basic Detail - Entry option of Engineering Module ). Otherwise this field will NOT be displayed.

 

Displays the Inward Batch Number of the Item. You can NOT change it.

 

Heat No:

This field will be displayed ONLY if the Heat Numbers are maintained along with the Inward Numbers for the Item. (Flag 'Use Heat No' for the Item is set as 'Yes' through Item Master Basic Detail - Entry option of Engineering Module ). Otherwise this field will NOT be displayed.

 

Displays the Heat Number of the Item. You can NOT change it.

 

Allocated Qty:

Displays the allocated quantity of the Rejected Item for your information purpose. You can NOT change it.

 

Qty:

Press <ENTER> on the field. Now enter the Invoice Quantity of the Rejected Item. Press <ENTER> again. The entered quantity can NOT be more than 'Max. Inv Qty'.

 

Once done, click on 'Ok' button. As a result, the control goes back to the main grid and 'Qty' entered here will be carried back and displayed in 'Invoice Qty' field. Click on 'Cancel' button to discard and go back to the main grid.

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Invoice Value:

Automatically calculates and displays the value of Invoice for the Rejected Item as 'Invoice Qty' * ('Invoice Rate' OR 'Assessable Rate') whichever is more

 

Assessable Rate:

Displays the Assessable Rate of the Sale Item as mentioned through Sale Item Master : Product/Spare option for your reference purpose. You can NOT change it.

 

Actual Value:

Automatically calculates and displays the sum of all 'Rate Amount' field in the Rate Structure Detail grid. You can NOT change it.

 

Assessable Value with Tax:

Automatically calculates and displays the Value of Item with Tax as 'Invoice Value' + 'At Actual Value'. You can NOT change it.

 

Conversion Factor:

Displays the Conversion Factor for Internal Unit of Measurement for your reference. You can not change it.

 

InvQtyIUOM:

Automatically converts the Invoice Quantity in Sale Unit of Measurement into Internal Unit of Measurement as 'Invoice Qty' * 'Conversion Factor'.

 

Packets:

(Type : Numeric, Length : 9)

Denotes the number of Packets being dispatched.

 

Press <ENTER> on the field. Now enter the number of Packets being dispatched. Press <ENTER> again.

 

Packet Description:

(Type : Alphanumeric, Length : 255)

Denotes the description for Packets being dispatched.

 

Press <ENTER> on the field. Now enter the description for Packets being dispatched. Press <ENTER> again.

 

Remarks:

Press <ENTER> on the field. Enter Remarks, if any, related to the Item. Press <ENTER> again.

Alternatively you can also click on button to enter Invoice Qty for all Items in one go. Click on button to reverse it.